Setting up Account Codes on a Sharp MX copier like the MX-3070 can be an effective way to monitor and control usage within your organization. Account Codes can be used to track printing, scanning, and faxing activities for different departments or individuals. Here's a step-by-step guide on how to set up Account Codes:
Preparing the Copier
1. Turn On the Copier: Ensure that the Sharp MX-3070 is turned on and is in a ready state.
Accessing the System Menu
2. Go to the Home Screen: If not already there, press the 'Home' button on the control panel.
3. Select 'System Settings': Tap on the 'System Settings' icon on the touchscreen.
Navigating to Account Control
4. Choose 'User Control': In the System Settings menu, look for an option that says 'User Control' or similar and tap on it.
5. Select 'Account Control': Tap on this option to access the Account Control settings.
Setting Up Account Codes
6. Enable Account Control: If not already enabled, turn on Account Control. You may see options like 'On' or 'Enable'.
7. Add New Account: Look for an option to add a new account, often labeled as 'New' or 'Add Account'.
8. Enter Account Information: Input the account name, code, and any other required information.
9. Set Permissions: You can usually set permissions for printing, scanning, and faxing for each account.
10. Confirm Settings: Tap 'OK' or 'Save' to confirm the new account settings.
Additional Settings (Optional)
11. Set Account Limits: If desired, you can set limits on the number of pages that can be printed or scanned for each account.
12. Group Accounts: Some models allow you to group multiple accounts together for easier management.
Finalizing and Testing
13. Review Settings: A summary screen may appear. Confirm that the settings are correct.
14. Test Account: Perform a test print or scan using the new account code to ensure it's working as expected.
15. Save Settings: If the test is successful and you plan to use these settings frequently, you may want to save them as a preset for easy access in the future.
Exiting
16. Exit to Home Screen: Tap 'Exit' or 'Home' to return to the main screen.
17. Ready to Use: Your Sharp MX-3070 should now be set up with Account Codes for monitoring and controlling usage.
Please note that the exact steps may vary depending on the firmware version of your Sharp MX-3070. Always refer to the user manual for the most accurate and detailed instructions.